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VedaMS
Operate & Decide

Stop typing every purchase bill manually

Scan supplier bills, let AI read the details, then review and approve them into VedaMS — faster, cleaner, and with fewer manual errors.

AI helps extract the data. Your team stays in control before approval.

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app.vedams.com/purchases/scan
Source Document PDF
Kathmandu Wholesale Suppliers
PAN: 602341992
Bill No: KWS-8842
Date: 15 Baisakh 2081
Rice Bag 25kg10Rs 1,800
Cooking Oil 5L5Rs 1,300
SubtotalRs 24,500
VAT (13%)Rs 3,185
Extracted DataNeeds Review
Supplier 98% match
Kathmandu Wholesale
Bill Date
15 Baisakh 2081
Totals Verify VAT
SubtotalRs 24,500
VAT (13%)Rs 3,185
TotalRs 27,685
Bill scanned. Review before approval.
The Problem

Manual purchase bill entry wastes time and creates errors

Re-entering supplier details, typing VAT and totals manually, missing due dates, wrong item quantities, lost or unorganized bills, delayed purchase records, and accounting team overload.

How It Works

Scan. Review. Approve.

Step 1

Scan or upload the bill

Upload a PDF or scan a physical supplier invoice directly into the VedaMS system.

Step 2

AI extracts details

VedaMS reads the supplier, bill number, date, VAT, totals, and line items instantly.

Step 3

Your team reviews & approves

Check the extracted data, make any necessary edits, and approve it into your purchase records.

Benefits

Why businesses use AI Scanning

Save hours on data entry

Turn a 5-minute typing job into a 30-second review. Perfect for businesses processing dozens of supplier bills weekly.

Reduce typing mistakes

Eliminate fat-finger errors on quantities, supplier names, and VAT amounts.

Organized digital records

The original scan is attached to the purchase record permanently for audit trails.

Faster payable visibility

Bills enter the system immediately, giving you real-time visibility into what you owe suppliers.

Automation Advantage

From paper bill to purchase record

Manual purchase entry

  • Type supplier details
  • Type VAT and totals
  • Enter line items manually
  • Risk mistakes
  • Lose time
With AI Scanning

AI-assisted entry

  • Scan or upload
  • Review extracted fields
  • Approve safely
  • Reduce repetitive entry
  • Keep records cleaner
Book a demo to see bill scanning
Control & Accuracy

AI assists. You approve.

VedaMS does not blindly post bills. The AI is designed to assist by doing the heavy lifting of extraction, but human review is always required. You can edit extracted details, fix misread amounts, and ensure 100% accuracy before the bill hits your ledger.

  • Review extracted fields side-by-side with the original document
  • Edit any value before approval
  • Confidence scores highlight fields that need extra attention
  • Safe AI assistance, not uncontrolled automation
Review Required
Draft purchase bill ready for approval
Supplier MatchVerified
VAT AmountVerify manually
Line Items2 matched
Use Cases

Best for high-volume businesses

Retail stores
Restaurants and cafes
FMCG distributors
Manufacturing businesses
Businesses with many supplier bills
Multi-branch operations
FAQ

Common questions about AI Bill Scanning

It's a feature that lets you upload or scan a supplier bill. Our system reads the document and extracts the supplier name, invoice number, date, VAT, and line items so you don't have to type them manually.

See how much time your team can save on purchase bills

Book a demo to see AI Bill Scanning in action with a real supplier bill.

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